Looking for a Career?

Position: Administrative & Operations Coordinator
Type: Full-Time, In-Person
Location: Greensboro, NC

Are You an Exceptionally Organized Problem Solver?

Do you enjoy bringing order to complexity, learning new technology, and helping a team operate at its best? Are you the person who naturally takes initiative, figures things out, and keeps projects moving without needing constant direction?

Wolfe Homes is looking for an Administrative & Operations Coordinator who will become a key part of our team by supporting our Sales, Service, and Executive leadership. This role is ideal for someone who loves organization but also enjoys improving systems, solving problems, coordinating people, and embracing technology.

If you thrive in a fast-paced environment, enjoy wearing multiple hats, and find satisfaction in helping others succeed, we'd love to meet you.

About Wolfe Homes

For over 45 years, Wolfe Homes has been building and remodeling homes throughout the Triad with a commitment to exceptional craftsmanship, transparent communication, and outstanding client service.

Our mission goes beyond building beautiful homes—we're building a company known for excellence, integrity, innovation, and serving others well. We believe every team member plays an important role in creating an extraordinary experience for our clients.

About You

We're looking for someone who:

• Is exceptionally organized with outstanding attention to detail.
• Naturally takes ownership and enjoys solving problems independently.
• Learns new technology quickly and enjoys finding better ways to accomplish work.
• Is highly proficient with computers, email, Microsoft Office, Google Workspace, and cloud-based software.
• Is comfortable navigating multiple software platforms, including scheduling systems and construction management software.
• Is familiar with—or excited to leverage—AI tools to improve productivity and efficiency.
• Communicates professionally with clients, trade partners, and team members.
• Can manage multiple priorities while remaining calm under pressure.
• Demonstrates integrity, professionalism, and discretion when handling confidential information.
• Enjoys serving others and contributing to a collaborative team culture.

Key Responsibilities

Administrative & Leadership Support

• Support the Sales, Service, and Executive Leadership teams with day-to-day administrative needs.
• Manage calendars, appointments, meetings, and scheduling.
• Prepare reports, presentations, meeting agendas, and correspondence.
• Organize digital files and maintain company documentation.
• Assist with customer communication and follow-up.
• Help coordinate internal meetings and company events.

Operations & Project Coordination

• Navigate and maintain information within our construction management software.
• Scan, organize, and maintain architectural plans and project documentation.
• Track project information and assist with scheduling milestones.
• Support process improvements and help create efficient administrative systems.
• Assist with special projects as assigned.

Vendor & Purchasing Coordination

• Communicate with trade partners and vendors to obtain pricing, lead times, product availability, and other project-related information.
• Assist with purchasing and procurement activities, including requesting quotes, comparing pricing, tracking orders, and following up with vendors.
• Maintain strong professional relationships with suppliers and trade partners while ensuring timely communication.

What You'll Achieve

In Your First 30 Days

• Learn the Wolfe Homes culture, processes, and software systems.
• Build relationships with our leadership team and staff.
• Become comfortable navigating our construction management and scheduling platforms.
• Begin supporting daily administrative functions with confidence.
• Learn our vendor network and purchasing processes.

In Your First 60 Days

• Independently manage calendars, scheduling, and administrative priorities.
• Coordinate vendor communication and assist with purchasing activities.
• Take ownership of project documentation and administrative workflows.
• Identify opportunities to improve efficiency through technology and better systems.

In Your First 90 Days

• Become a trusted resource for the leadership team.
• Confidently manage multiple priorities with minimal supervision.
• Demonstrate ownership of administrative systems, purchasing coordination, and vendor communication.
• Contribute ideas that improve workflows and increase operational efficiency.

Qualifications

• 3+ years of administrative, operations, executive assistant, or project coordination experience preferred.
• Purchasing, procurement, or vendor coordination experience is a plus.
• Experience in construction, real estate, architecture, design, or a related industry is preferred but not required.
• Strong written and verbal communication skills.
• Excellent organizational and project management abilities.
• High level of computer proficiency and ability to quickly learn new software.
• Experience with AI tools such as ChatGPT, Microsoft Copilot, or similar productivity platforms is a plus.

What We Offer

• Competitive salary based on experience.
• Performance bonus opportunities.
• Health benefits.
• Paid vacation and holidays.
• Ongoing professional development.
• The opportunity to work alongside a talented team that values excellence, innovation, integrity, and service.
• A chance to grow your career while helping create homes that families will enjoy for generations.

Interested?

Please send your resume along with a brief 2 minute or less video introduction explaining why you're interested in joining the Wolfe Homes team. We'd love to learn more about you.

Position Overview

The Superintendent plays a critical role in supporting the successful delivery of high-end residential construction projects..

The Superintendent will work closely with Project Managers and clients to ensure projects are delivered on time, within budget, and to the highest quality standards.

Compensation: $18-$25/hr, depending on experience

Key Responsibilities

Project Coordination & Execution
- Support day-to-day project operations including scheduling, subcontractor coordination, and quality control
- Assist in managing project documentation, reporting, and communication across all stakeholders
- Participate in project lifecycle activities from preconstruction through closeout
- Help ensure adherence to project schedules and milestones

Financial Management
- Assist with budgeting, cost tracking, and forecasting
- Support change order (CO) management and contract administration
- Review invoices and monitor cost-to-complete projections
- Contribute to maintaining project profitability and budget accuracy

Client & Stakeholder Engagement
- Participate in client meetings and project updates
- Support communication with clients, architects, and trade partners
- Develop professionalism aligned with high-end residential expectations

Preconstruction & Planning
- Assist with procurement, subcontractor selection, and scope development
- Support preconstruction planning including budgeting and scheduling inputs

Leadership Development
- Gradually take ownership of defined project scopes (budget, schedule, subcontractors)
- Lead portions of meetings and reporting with PM oversight
- Develop decision-making skills balancing cost, schedule, and quality

Key Competencies

- Scheduling and subcontractor coordination
- Client communication and relationship management
- Problem-solving and decision-making
- Accountability and ownership mindset

Success Metrics (KPIs)

- Budget accuracy and cost control
- Schedule adherence
- Quality control
- Client satisfaction
- Change order efficiency
- Project profitability

Qualifications

- Background in construction (Superintendent or similar preferred)
- Strong organizational and communication skills
- Basic understanding of construction processes
- Aptitude to learn project management software

Leadership & Support

- Dedicated PM mentor
- Weekly 1:1 meetings
- Exposure to project financials
- Quarterly performance reviews

Career Growth

This role is part of a structured leadership pipeline designed to develop individuals into Project Managers capable of leading complex residential projects.

Project Manager – Custom Residential Construction
Reports To: Production / Build Division Leader
Department: Production
Systems Used: Buildertrend (Operations), Adaptive (Financial Management)

Regular Hours: 7:30 am - 4:30 pm

Salary Range: $80k- $100k, depending on experience and completed projects

Position Summary

The Project Manager (PM) is the single point of ownership for custom residential construction projects from production handoff through closeout.

The PM is fully accountable for:

•  Budget performance and margin protection

•  Schedule execution

•  Client experience

•  Change order management

•  Subcontractor coordination

•   Financial accuracy between Buildertrend and Adaptive

This is a high-accountability role responsible for delivering projects on time, on budget, and at or above projected gross margin.

Core Responsibilities

 1. Job Ownership & Accountability

•  Assume full responsibility for assigned projects

•  Protect original projected gross margin

•  Ensure job data accuracy in Buildertrend and Adaptive

•  Escalate material risks to Division Leader early

•  Maintain clean, organized documentation

The PM is the final decision-maker for the job within company thresholds.

2. Schedule Management (Buildertrend)

•  Build and lock baseline project schedule

•  Maintain accurate schedule throughout construction

•  Review and approve 2-week lookahead (provided by Superintendent)

•  Identify schedule risks proactively

•  Communicate material schedule changes to clients within 48 hours

• Attend keymilestone walkthroughs:

  • Pre-drywall
  • Cabinet stage
  • Pre-final

3. Budget & Financial Management (Adaptive)

•  Review and confirm final budget at production start

•  Ensure cost codes align between Buildertrend and Adaptive

•  Review cost-to-date weekly

•  Update forecast regularly

•  Identify budget variances early (5% or company threshold)

•  Create recovery plans when variances occur

•  Maintain accurate contract value

PM is final approver of invoices.

4. Invoice & Cost Control

• Approve invoices only after

  • Field verification by Superintendent

  • Scope confirmation

  • Budget review

• Ensure all invoices are entered into Adaptive

• Maintain accurate forecast at completion

• Collect lien waivers as required

No invoice is approved without verification.

5. Change Order Management

•  Identify and document all changes in Buildertrend

•  Obtain pricing from subcontractors

•  Define scope clearly and professionally

•  Document schedule impact

•  Obtain client signature before work begins

•  Update Adaptive within 48 hours of signed CO

•  Track and minimize CO aging

No signed CO = no work performed.

6. Client Communication

•  Serve as primary point of contact for client

•  Send weekly progress update every Friday

• Communicate selection deadlines clearly

•  Avoid verbal scope commitments

•  Document all communication in Buildertrend

7. Subcontractor Management

•  Award and manage subcontractor scopes

•  Confirm scope alignment with budget

•  Ensure subcontractor performance meets schedule and quality standards

•  Address trade performance issues early

8. Quality Oversight

•  Support Superintendent in enforcing QC standards

•  Attend milestone inspections

•  Ensure QC checkpoints are documented with photos

•  Prevent trade stacking and quality shortcuts

9. Closeout Management

•  Oversee internal and client punch process

•  Ensure all COs are reconciled

•  Confirm final invoices entered

•  Verify final margin

•  Ensure turnover package is complete

• Transition job into warranty phase properly

Performance Metrics (KPIs)

Project Managers are evaluated on:

•  Gross margin protection

•  Schedule adherence

•  Budget accuracy

•  Change order cycle time

•  Client satisfaction

•  Forecast accuracy

•  System compliance (Buildertrend + Adaptive accuracy)

Required Qualifications

•  5+ years residential construction experience (custom preferred)

•  Proven experience managing budgets and schedules

•  Experience with construction management software (Buildertrend or similar)

•  Strong financial awareness and cost control mindset

•  Excellent communication skills

•  Strong organizational discipline

Key Competencies

•  Financial discipline

•  Ownership mentality

•  Proactive problem-solving

•  Clear communication

•  Detail orientation

•  Leadership under pressure

•  Process adherence

Authority Limits

The PM may:

•  Approve invoices within job budget

•  Approve schedule adjustments within project control

•  Execute change orders within company threshold

The PM must escalate:

•  Margin impacts exceeding company threshold

•  Major structural scope changes

•  Schedule extensions exceeding defined limits

•  Legal or dispute issues

Success Profile

A successful PM in this role:

•  Protects margin aggressively

•  Maintains clean job data

•  Prevents surprises

•  Communicates early and clearly

•  Runs disciplined weekly reviews

•  Keeps Buildertrend and Adaptive aligned

•  Owns problems instead of deflecting them

Position Overview
The Carpentry Craftsman plays a key role in maintaining the high standards of craftsmanship,
performance, and customer experience expected in luxury residential homes. This position is
responsible for performing repairs, routine maintenance, and quality inspections across a variety of
home systems. The ideal candidate is detail-oriented, technically skilled, and able to deliver exceptional
service in a fast-paced environment.

Compensation: $22 - $28/hr, depending on experience

Key Responsibilities

• Perform service repairs, warranty work, and preventative maintenance on residential luxury homes.
• Diagnose and troubleshoot basic electrical, plumbing, HVAC, and construction-related issues.
• Conduct inspections to ensure systems and craftsmanship meet high-quality expectations.
• Document all work performed clearly and accurately within internal systems.
• Communicate with homeowners, subcontractors, and team members in a professional and
customer-focused manner.
• Work efficiently within established schedules and follow company processes and procedures.
• Collaborate with the Service Team Lead to prioritize tasks and identify areas requiring additional
attention.
• Maintain a clean, safe, and organized work environment on all job sites.

Required Skills & Qualifications

• Basic knowledge of electrical, plumbing, and HVAC systems.
• Experience with preventative maintenance and general home system troubleshooting.
• Strong attention to detail with the ability to work in a fast-paced environment.
• General knowledge of residential construction and building components.
• Effective communication and customer-service skills.
• Ability to follow schedules, processes, and documentation protocols.
• Valid driver’s license and reliable transportation.

Preferred Qualifications
• Experience in home inspection or residential service work.
• Familiarity with warranty processes and subcontractor coordination.

Reports To
Service Team Lead

Work Environment
This role routinely interfaces with homeowners, subcontractors, and internal team members and may require travel between job sites. Work may include indoor and outdoor environments with exposure to typical construction and maintenance conditions.